Early Alert Referral System
Early Alert Workshop Schedule
What is Early Alert?
Early Alert is a computerized email based system of early warning and follow-up for students identified as having academic difficulties early in the semester
AND a feedback procedure for all instructors regarding the specific actions taken by their identified students. It consolidates all traditional "academic progress reports" into one roster and establishes a systematic referral process for students experiencing academic difficulties. It is designed to be efficient and technologically user-friendly for instructional and support staff, as well as informative, direct and non-threatening for students.
How did I get identified for Early Alert?
Your instructor has noticed that, due to a particular reason, your work is not up to par with the class. It could be that the problem is attendance, test scores, English language or writing ability, or any number of possibilities. The purpose of Early Alert is to inform you of serious academic problems early in the semester so that support systems can be sought out and implemented. This could include tutoring, study groups, Early Alert Workshops, a Counseling appointment, a Library tour, an appointment your instructor, and so on.
Who participates in Early Alert?
All instructors have access to the on line computerized Early Alert Referral System where the letter is generated. Each instructor has a list of registered students for each class they teach. Students are identified and a letter is immediately sent to the student's Citrus College email address. It is the instructors' choice whether or not to participate in Early Alert. The majority of Citrus College instructors have been active in keeping Early Alert successful. Semester averages of 2000 students are identified by both full-time and part-time instructors as having academic difficulties. Many students received assistance in some form as a result of their instructor’s actions. This shows that a concerted effort is being made by instructors to improve student retention.
Who do I speak to if I get a letter from Early Alert?
If you receive a letter from Early Alert, you should first speak to your instructor. Communication about the situation is paramount for your success in the class. Get clarification from your instructor and find out where you stand. Can you make up any assignments? Would it help you to receive tutoring? Are you in a course that is too difficult or too easy? What can you do to improve your status in that course? This is a good opportunity to talk about solutions and to get acquainted with your instructor!
After you speak to your instructor, you may also choose to speak to a counselor. A counselor can help by directing you to classes, tutoring or workshops that may assist in your student success. Counselors also initiate Student Education Plans (SEPs) so that you know what classes you need to take to achieve your goals. The Counseling Center can give referrals to the Health Center, Disabled Student Center (DSP&S), Extended Opportunities Programs and Services (EOP&S), Financial Aid and the Career and Transfer Center for interest testing. We are able to take personal counseling appointments and we have MFC (Marriage and Family Counselor) interns through the Health Center who can provide short term counseling. A counselor can assist you in making decisions about dropping or adding a class or in other matters that may affect your progress.
To make an appointment with a counselor, call (626) 914-8530.
Does it get put on my permanent record?
NO. This information is part of Early Alert and will not become part of your academic transcript.
Does getting a letter mean I am failing?
Receiving an Early Alert letter does not necessarily mean that you are failing. Speak to your instructor about the area identified on your letter. Clarification from your instructor will give you a better idea of where you stand in the class.
What can I do if I need help in my class? Where do I get tutoring?
There are several tutoring areas on campus that can assist you in receiving extra help in your class.
Tutorial Services, located on the second floor, room 215 in the ED building, offers up to two hours a week of free tutoring in all subjects. A request form needs to be filled out and an appointment made. This can be an essential resource for all students needing that extra push through a difficult class. By securing tutoring early in the semester and maintaining consistent study habits, your chances of passing the identified course is greatly improved. If you are having problems with writing a paper, the Writing Café is also located in room 215. For more information, call (626) 914-8570.
Math Department has a Math Lab available to all students needing math assistance. For posted hours go to the Math Success Center, ED 233, open Monday - Friday.
Early Alert offers a variety of
study skills workshops including Time Management, Note-Taking/Outlining, Reading and Study Skills, Preparing for Exams, Memory Techniques, Math Anxiety and Study Skills, Goal Setting, Motivation, Learning Styles and Stress Management. These workshops are available each semester. The workshops are one hour long and are offered on a walk- in basis or brought into a classroom. The workshops are open to all students at Citrus College. If you are interested in having a workshop brought to your classroom, call Susan Gonzales at (626) 914-8535 and she will assist you.
How do I make an appointment with a counselor?
Counseling is located on the second floor of the Student Services Building. Appointments are made by going directly to the Counseling Department or by calling (626) 914-8530. Inform the secretary that you have received an Early Alert letter and want to make an appointment with a Counselor. Call the Counseling Department to verify their hours of operation.
How do I drop a class?
To drop a class you will need to log on to your Wingspan account. There you will move through the program until you get to Add/Drop Classes. Make sure you check your personal schedule to see that the class was dropped correctly. You can personally drop classes until the drop date and then you will receive a grade. The drop date for each semester is listed in the Citrus College Class Schedule.
Do not assume the instructor will drop you from their class.
You are responsible for dropping your own classes.
For more information regarding Early Alert contact Robin McBurney at (626) 914-8542, or write her at: